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HOT TOPICS
- New Wizards
- Wizard Updates
- Privacy Officer Guidance Correction
- VAIRRS University ORR Trainings
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The personnel tracking section of the Project Cover Sheet wizard will now be included in the following new wizards:
Investigator Tracking wizard (for investigators only) which includes information previously tracked in the ePromise Investigator Profile.
Study Team Tracking wizard (for study team tracking only) which Includes Financial Conflict of Interest and Outside Compensation (new!) reporting.
If you would like to learn more about the new wizards, the recording of the VAIRRS monthly webinar: "New Wizards" is available.
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The revised IRB Information Sheet will be published this fall. The draft wizard outline is posted on the VAIRRS SharePoint portal under the ORPP&E Standard Form Library menu option. The updated wizards are also highlighted in the New Wizards webinar.
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This month, VAIRRS University added training materials from the Office of Research Reviews (ORR) in the "Additional Resources" section. Click here to access the webinar recording and slides, which demonstrate how to use the Technical Reference Model (TRM) Global Research Tags and the ORD Global Tags report when searching to identify approved and preferred software for use in VA Research projects.
If you would like to learn more about VAIRRS University, the recording of the VAIRRS University walk-through webinar is available. The presentation is led by VAIRRS experts who dive into the details of the new training library.
If you have questions about VAIRRS University, please contact the VAIRRS Support Team at VAIRRS@va.gov.
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Correction:
Did you know that an IRB or Privacy Board approved waiver of written HIPAA Authorization to disclose PHI to an external party meets HIPAA requirements, but it does not establish legal authority under the Privacy Act of 1974, 38 USC 5701 or 38 USC 7332? An agreement or contract between the parties is required in addition to the waiver to disclose VA information to a non-VA entity. Check with your local privacy officer (PO) for guidance.
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Are you a VAIRRS super user? Are you the local go-to for all VAIRRS-related questions? If so, the VAIRRS Mentor Program needs you! We are currently recruiting mentors to assist users who are seeking to improve their knowledge of VAIRRS. Serving as a VAIRRS mentor is a rewarding (and reimbursable!) experience. We currently have 12 mentor vacancies, and our goal is to fill at least half of the remaining slots in the first wave by December 1, 2023.
Mentor applications can be submitted throughout 2023. You can access the mentor/mentee applications via the VAIRRS Mentor Program SharePoint page.
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Meet our next mentor, Daniel Edwards!
Daniel Edwards is an IRB Coordinator at the Nashville VAMC and has worked at VA using IRBNet for eight years. His favorite part of his job is coming to work and seeing his great coworkers. Daniel is happy to share his knowledge with others and is looking forward to sharing lessons learned, helping others through their transition to VAIRRS and learning about how other sites manage their committees and projects.
In his free time, Daniel enjoys exercising and working with his hands. He likes working on cars, fixing things around the house and woodworking. He is also a big Tennessee Titans and Lady Volunteers fan.
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During the July/August Change Control Board meeting the following forms were updated/added to the ORPP&E Standard Form Library on IRBNet and on SharePoint.
- 7.0A Request for Waiver of Documentation of Informed Consent
- 7.1A Request for Waiver or Alteration of Informed Consent
- 7.12A Request to Transition to the 2018 Revised Common Rule (updated the functionality of the PDF version and added a MS word version)
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In IRBNet, an acknowledged project status is used when a step only requires reporting to the institution, but the institution does need to approve the action (e.g., an amendment to a multi-site study is approved by the reviewing IRB and the site PI is informing their institution that the amendment has been approved).
Make sure you are only using the acknowledge project status when solely reporting on project actions. If you are using the acknowledge status in your administration board, make sure it is used appropriately. If you are submitting the project to another board, use the project status forwarded.
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FIND Pro launched on June 13, 2023.
How FIND Pro empowers researchers:
- Returns relevant and rank ordered search results regarding VA research policy, guidance and FAQs.
- Provides a portal to ask ORD policy experts questions. As questions are typed, key word searches are being made in the background, and results are presented before the question is even submitted.
- Offers a mechanism for the researcher to provide feedback that is read and discussed by the FIND Pro team and escalated to ORD leadership as needed.
Types of Documents included: All VA and VHA Directives, all VA and VHA Handbooks, ORD Program Guides–1200 Series, ORD Guidance and ORD FAQs.
Check It Out!
1. Open the tool by clicking on this link.
2. First time users: Accept permissions for FIND Pro to connect to your Office 365 Outlook Account and SharePoint Account. This is safe and has been approved by the OI&T VIPR team. Further instructions are provided here.
3. If you need help or would like more information:
Office hours: Recurring office hours via Microsoft Teams started July 2023 and are held the second Tuesday and the fourth Wednesday each month.
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The VA Electronic Determination Aid (VAEDA) is available for all VA facilities. You can access VAEDA here.
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Reminder: All committee administrators should be included in the VAIRRS administrators distribution group. Email VAIRRS@va.gov to let us know if anyone at your site should be added to the distribution group. |
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- Wizard Updates
- September VAIRRS Webinar
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Thank you,
VAIRRS Support Team
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